Police Clearance Certificate

South Africans that work, travel and reside abroad require Police Clearance Certificates for purposes such as court requirements, residence permission or securing employment. Therefore the service from the South African Police Services (SAPS) – Criminal Record Centre is available to South Africans who require confirmation on their criminal status.

The application for a police clearance certificate is a personal matter that the applicant must attend to and the issuing of a Clearance Certificate is the sole responsibility of the SAPS - Criminal Record Centre in Pretoria.

In some countries Police Clearance Certificates are also known as “No Objection Certificates” or “Certificates of Character”.

Procedures:

Customers must forward applications/requests directly to the SAPS - Criminal Record Centre in Pretoria.

If forwarded from abroad, the application may be forwarded via any reputable courier company. The courier company must be PREPAID to collect the documents from the Criminal Record Centre and return the documents to the sender.

The customer must present his/her green bar-coded Identity Document or valid passport at the South African Diplomatic and/or Consular Representatives, as proof of identification, when abroad. Note: The South African Diplomatic and/or Consular Representative abroad are only able to assist to take fingerprints. The customer is responsible to forward the application/request for a Police Clearance Certificate directly to the SAPS – Criminal Record Centre in Pretoria.

There is no specific application form available from the SAPS, however the following information must be contained in the applicant’s letter/request addressed to the SAPS – Criminal Record Centre when submitting their application for a Police Clearance. The following details are required:

  • Annex 23B (Application for a Police Clearance Certificate)
  • Set of Fingerprints
  • Copy of ID document/passport
  • Fee

An application, consisting of the written request (containing abovementioned information), full set of fingerprints, and copy of ID document/passport and proof of payment must be forwarded directly to the SAPS - Criminal Record Centre in Pretoria. Fingerprints are done by your closest Police Station or nearest South African Diplomatic or Consular Representative, if you are abroad.

The application has to be accompanied by:

  • Payment :R59 (either a South African bank guaranteed cheque, bankers draft, money order, or electronic payment into the South African Police Service account). See Payment :R59 (either a South African bank guaranteed cheque, bankers draft, money order, or electronic payment into the South African Police Service account). See http://www.saps.gov.za/faqdetail.php?fid=307- Note: It is advisable not to forward cash with the application.
  • A self-addressed and franked envelope if you want the application to be returned to you by post.

The application, copy of ID document/passport, original fingerprints and fee, should be forwarded by the applicant to:

Postal address

The Head of the South African Criminal Record Centre

(For attention: Police Clearance Certificates)
Adress
271 Francis Baard Street - 1st Floor, Room 14
Bothongo Plaza West - CRC Client Service Centre
0001 Pretoria-Sudafrica
The average time to render the service will take approximately twenty one (21) working days from the day that the complete application is received at the Pretoria Criminal Record Centre (SAPS) until the Clearance Certificate is issued.

For security and privacy reasons this Mission is unable to enquire on the progress of applications with the South African Police Service.

If the certificate has to be legalised with the apostille, it will have to be submitted to Legalisation Section (DIRCO) before it is returned to the applicant:

3. Department of International Relations and Cooperation (DIRCO)

Chief Directorate: Consular Services (Legalisation Section)

Adress
Private Bag X152
Tel
+27 (12) 351-1726
E-mail
legalisation@dirco.gov.za

The average time to render the service will take approximately twenty one (21) working days from the day that the complete application is received at the Pretoria Criminal Record Centre (SAPS) until the Clearance Certificate is issued.

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